Google Workspace for Education

Overview

Google Workspace for Education is a cloud-based productivity suite that helps you and your team connect and get work done from anywhere on any device. Services include Mail, Drive, Docs, Sheets, Slides, Sites, Calendar.

Google Workspace for Education Changes 2025

Changes are coming to UA Google Workspace for Education. See information on OIT's website: .

Google Workspace for Education Login

Access your UA Google Workspace for Education services and resources by logging into the UA Google page with your UA username and password.

What applications/services are available?

All students, staff, and faculty receive the following services via the university's Google Workspace for Education tenant.

Gmail LogoGmail

Send and receive email with your university provided email account

Google Calender logoGoogle Calendar

Google Calendar allows individuals to create and edit events, set reminders, and invite others to attend

Google Drive logoGoogle Drive

Securely store files online, accessible from anywhere with Internet connectivity.

Google Docs, Sheets, and Sides logoGoogle Docs, Sheets, & Slides

Create, collaborate and share documents, spreadsheets, or presentations

Google Forms logoGoogle Forms

Create surveys, quizzes, and polls, and easily see the results as they come in

Google Groups logoGoogle Groups

Groups brings together people, conversations and content

Google Meet logoGoogle Meet

Video conference

Google Drive logoGoogle Shared Drives

Securely store files important to a group online, so group members can easily collaborate, accessible from anywhere with Internet connectivity.

Google Keep logoKeep

Allows you to take notes including a wide variety of content such as text, images, and audio

Google Tasks logoTasks

Keep track of stuff to do

 

Benefits

  • Mobility: Work from virtually anywhere across your favorite devices - Windows, Macs, and mobile devices.
  • Collaboration: Collaborate with teammates, partners, and/or students with documents that are always up to date and accessible from almost anywhere.

Who can get it

Affiliation What Apps/Services You Receive
Faculty & Staff Gmail, Google Drive, Docs, Sheets, Slides, Keep, and Tasks to name a few.
Students Gmail, Google Drive, Docs, Sheets, Slides, Keep, and Tasks to name a few.

G Suite for Education Terms of Service, Privacy, and Security

  • Can Google Workspace for Education be used in compliance with the Family Educational Rights and Privacy Act (FERPA)?

    Yes. Google Workspace for Education core services comply with the Family Education Rights and privacy Act (FERPA) and Google's commitment to this is included in their .

    The Google Workspace for Education Terms of Service specifically addresses FERPA compliance, and notes that "to the extent that Customer Data includes FERPA records, Google will be considered a 'School Official' (as that term is used in FERPA and its implementing regulations) and will comply with FERPA."

    G Suite core services are:

    • Gmail
    • Calendar
    • Classroom
    • Contacts
    • Drive
    • Docs
    • Forms
    • Groups
    • Sheets
    • Sites
    • Slides
    • Vault

     

    Please note that there are additional services outside of Google Workspace for Education core services that are not governed by Google's Student Privacy Pledge or the GSFE agreement, so they may use student data in ways they would not use for Google Workspace for Education core services.

    (Google's contract with schools covering apps for education core services)

  • Can Google Workspace for Education be used in compliance with Health Insurance Portability and Accountability Act (HIPAA)?

    No. At this time the University of Â鶹ÎÞÂë°æ Google Workspace for Education tenant has not been fully configured pursuant to Google's guidelines for using Google Services with Personal Health Information (PHI).

    IT Engineers across the University of Â鶹ÎÞÂë°æ system are currently planning and developing the necessary configurations to allow individuals with access to PHI to access applicable Google Services.

    Additional details will be published as more information becomes available.

  • What kind of scanning or indexing of user data is done on Google Workspace for Education Accounts?

    As documented on :

    "Google Workspace for Education services don't collect or use information in those services for advertising purposes or to create ads profiles.

    Gmail for consumers and Google Workspace for Education users runs on the same infrastructure, which helps us deliver high performance, reliability, and security to all of our users. However, Google Workspace for Education is a separate offering that provides additional security, administrative and archiving controls for education, work and government customers.

    Like many email providers, we do scanning in Gmail to keep our customers secure and to improve their product experience. In Gmail for Google Workspace for Education, this includes virus and spam protection, spell check, relevant search results and features like Priority Inbox and auto-detection of calendar events. Scanning to provide product features is done on all incoming emails and is 100% automated. We do NOT scan G Suite emails for advertising purposes."

  • Does Google own school or student data?

    No. Google doesn't assume ownership of any customer data in Google Workspace for Education core services, and it says so in their (under "Intellectual Property").

 

Other related information

 

Need additional help or have issues

For additional assistance contact the IT Services Technical Support Center via phone (907) 786-4646, toll-free at (877) 633-3888, or email at uaa.techsupport@alaska.edu